Fast, Scalable HR for Less Than a Coffee per Week
Cleanova is a global manufacturer of mission-critical filtration products, with operations spanning the UK, Ireland, the United States, and India. The company provides essential filtration solutions across diverse industries, ensuring the highest quality standards for their customers worldwide. Following a divestment from their parent company, Cleanova faced a major challenge: the absence of an independent HR system. With over 400 employees globally, Cleanova needed a centralised and scalable HR solution that could unify their workforce, streamline people processes, and support future growth.
Before implementing SAP SuccessFactors, Cleanova’s HR team encountered significant obstacles:
Lack of a centralised system. HR data was fragmented across multiple sources, leading to inefficiencies and inconsistencies.
Manual and time-consuming processes. Employee records, payroll changes, and approvals were managed through Excel and Word documents, increasing the risk of errors.
Limited managerial visibility. Without a dedicated system, managers struggled to access workforce insights, making performance and compensation planning cumbersome.
A pressing need for scalability. With rapid expansion and multiple acquisitions in progress, Cleanova needed an HR system that could support seamless growth and integration.
Recognising the need for a modern HR solution, Cleanova sought a platform that would:
- Centralise HR data and processes.
- Improve accuracy, efficiency, and compliance.
- Provide managers with the tools to lead their teams effectively.
- Enable rapid deployment to meet their strict implementation timeline.
Given their previous experience with SAP SuccessFactors, Cleanova saw the platform as the best fit for their business needs. However, choosing the right implementation partner was crucial to ensuring a smooth and effective transition.
With an ambitious eight-week timeline, Cleanova and Jigsaw Cloud adopted a collaborative and fast-paced approach to implementation. Key success factors included:
Dedicated project leadership. Cleanova’s People Director, John Meek, led the internal project team, ensuring alignment with business goals.
Close partnership with Jigsaw Cloud. Weekly touchpoints, real-time collaboration, and clear communication kept the project on track.
Rapid data migration and system configuration. Jigsaw Cloud worked closely with Cleanova’s HR team to cleanse, validate, and migrate data efficiently.
User acceptance testing and training. A structured testing phase ensured the system met business needs, while training sessions empowered HR and managers to use the platform effectively.
Centralised HR Data & Improved Accuracy
The new system consolidated all HR information, reducing errors and improving data integrity.
Streamlined HR Processes
Payroll, approvals, and employee record management became significantly more efficient.
Enhanced Managerial Access & Insights
Managers gained access to real-time workforce data, enabling better decision-making for performance and compensation planning.
Scalability for Growth & Acquisitions
With a global HR system in place, Cleanova successfully integrated two acquired businesses within 16 months.
Significant Cost Efficiency
At under £100 per employee per year (less than the price of a coffee per week), Cleanova now operates with a tier 1 HR solution at a tier 2 cost.
“What we got is a tier one solution at what I would say is a tier two cost. And I think that’s absolutely outstanding. The value that we get from working with Jigsaw has been well worth it.”
“We’ve learned practices in terms of implementation of SuccessFactors, but also day-to-day use through this project itself that we’re still continuing to use and build on.”
“The project was delivered collaboratively, it was delivered promptly, and it was delivered with some of the best quality that we could have expected.”
– John Meek, People Director, Cleanova
“Jigsaw really helped us navigate all our own data that we had. There was no task that was too hard or too difficult for them to work through with us.”
“It’s having a full hold of our data. It’s now a one-stop shop for managers, employees, and people partners alike. So everybody feels confident using it and knowing what they want to get out of it.”
– Kelly Edmund, People Partner (UK), Cleanova
“It’s been a very seamless transition. Comparing my involvement from previously to now, it’s really highlighted how smooth the whole change has been.”
– Ann Lawrence, Junior People Partner, Cleanova
